🧰Property Maintenance Checklist Every UK Landlord Should Use
Keeping your rental property well-maintained isn’t just good business — it’s a legal duty in the UK. Not only does regular maintenance help protect your investment, but it also ensures your tenants live in a safe, habitable home. GOV.UK
Here’s a practical checklist you can use throughout the year to stay on top of maintenance, repairs, and compliance.
🛠️ 1. Structural & Safety Basics
Before anything else, make sure the property’s core structure and safety systems are in good condition:
- Inspect the roof, walls and exterior for cracks, missing tiles or signs of water damage. Winkworth
- Check for damp and mould, especially in bathrooms and ground-floor rooms — these can be serious health hazards if left untreated. GOV.UK
- Monitor common health hazards, such as faulty wiring and leaks, and fix them promptly. GOV.UK
These checks should be part of regular inspections you carry out at least once or twice a year.
🔥 2. Gas, Electrical & Alarm Checks
Some checks are legal requirements in the UK — you must stay on top of them:
- Annual gas safety check by a Gas Safe registered engineer — certificate must be kept and provided to tenants. GOV.UK
- Electrical inspection — ensure wiring and equipment are safe; a formal EICR every 5 years is mandatory. GOV.UK
- Ensure smoke alarms on every floor and carbon monoxide detectors in rooms with solid fuel appliances are fitted and working properly. GOV.UK
Keeping these up to date protects you from legal action and keeps tenants safe.
🚿 3. Plumbing, Heating & Drainage
Tenants expect their heating and water systems to work without fail. Include the following in your regular checks:
- Test heating systems ahead of seasonal changes — especially before winter. NRLA
- Check all taps, drains and pipes for leaks or blockages. benhams.com
- Service the boiler annually; this prevents breakdowns and increases efficiency. NRLA
🌿 4. Exterior & Garden Maintenance
The outside of the property matters too — safety and curb appeal go hand in hand:
- Clear debris from gutters and downpipes to prevent water damage. NRLA
- Inspect fencing and boundaries for decay or instability. Winkworth
- Maintain lawns, hedges and outside spaces seasonally to keep the property presentable and safe. benhams.com
🪟 5. Interior Checks
Inside the property, your routine should cover:
- Windows & doors — ensure they open/close properly and seals are intact. NRLA
- Ventilation, extractor fans & air filters — clear out dust to prevent damp and improve air quality. NRLA
- Look out for wear and tear on floor coverings, fixtures and fittings — early repair can prevent bigger replacements later. benhams.com
🧪 6. Appliances & Furnishings
If you provide appliances or furniture:
- Keep them in good working order, and repair or replace promptly as needed. AXA UK home page
- Ensure all furnishings comply with fire safety regulations. theaccountancy.co.uk
🪪 7. Routine Inspections
Regular inspections help you spot issues early:
- Plan at least annual property inspections, and more often if the tenancy or local conditions demand it. NRLA
- Give tenants reasonable notice before entering (usually 24-48 hours). (landlord rights guidance) GOV.UK
- Record issues and actions taken — this can be useful if disputes arise later.
📅 8. Seasonal Tasks to Remember
Split your maintenance tasks by season:
Spring & Summer:
- Clean gutters and drains
- Check roof tiles after winter
- Trim gardens and outdoor areas NRLA
Autumn & Winter:
- Service boilers ahead of cold weather
- Check window seals and draughts
- Insulate exposed pipes to prevent freezing NRLA
🧾 9. Communication & Records
Maintaining good communication with tenants makes maintenance smoother:
- Give tenants clear instructions on reporting issues
- Provide them with emergency contact details
- Keep records of inspections, repairs and certificates
